Specify a timeframe to based on your company's specific policies when your legal justification for keeping candidate data has expired (for example, one month after a candidate's application is rejected) to bulk delete candidate data.Greenhouse has built tools allowing you to: Companies also need to erase personal data when it's deemed no longer necessary for the business to continue storing it. People have the "right to be forgotten" and Greenhouse customers will be required to erase a candidate's personal data when requested by the candidate. However, we will include language on our job boards to meet the requirement that companies alert candidates that they will transfer personal data to another country. We don't currently have plans to build a feature to collect and store consent from candidates. Our stanceīecause getting consent from applicants is not required under the GDPR and creates a greater burden on companies, Greenhouse expects that our EU customers will want to avoid it. Similarly, Greenhouse customers are not required to obtain consent from candidates to transfer their personal data from the EU to the US, because Greenhouse can commit to providing a level of protection for the data that is acceptable under EU law. Because of this, companies do not need to collect consent from job applicants. For a more detailed explanation, please read our legal memo.Ĭollecting resumes and other relevant personal information is a legitimate interest of a company trying to evaluate and hire candidates. In fact, there are even risks with asking for consent from applicants for processing their data! If candidates are asked for their consent when they apply, for example, they could then choose to revoke it at any time, which could put added pressure on your team. One question we've heard from some of our EU-based customers is "How does Greenhouse plan to help us get consent from individual job applicants to transfer their personal data to the US?" GDPRĪfter speaking with a bunch of specialists and digging into the legal language, we found it's actually a common misconception that companies are required to collect consent from every job applicant or prospect.
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